WTC User Privacy

The Wilmington Trail Club (WTC) is committed to protecting your privacy and developing technology that gives you the most powerful and safe online experience. This Statement of Privacy applies to the WTC website and governs data collection and usage. By using the WTC website, you consent to the data practices described in this statement.

 

Collection of your Personal Information

WTC collects minimal personally identifiable information, your: name, email address, phone numbers, home address, preferences, interests and favorites.  You may request to have your “Street Address” displayed as “{Undisclosed}”.

There is also information about your computer hardware and software that is automatically collected by WTC. This information can include: your IP address, browser type, domain names, access times and referring Web site addresses. This information is used by WTC for the operation of the service, to maintain quality of the service, and to provide general statistics regarding use of the WTC website.

Please keep in mind that if you directly disclose personally identifiable information or personally sensitive data through WTC public message boards, this information may be collected and used by others. Note: WTC does not read any of your private online communications.

Attending WTC programs and events constitutes consent to be photographed for use in print, electronic, and social media to publicize WTC. Images will not be identified by name without prior approval of the individuals in the image. If a member does not desire to have their image used in publicity, please step away from the scene and inform the group that you do not wish to be photographed.

WTC encourages you to review the privacy statements of Web sites you choose to link to from WTC so that you can understand how those Web sites collect, use and share your information. WTC is not responsible for the privacy statements or other content on Web sites outside of the WTC and WTC family of Web sites.

 

Use of your Personal Information

WTC collects and uses your personal information specified above, to deliver the services you have requested and to operate the WTC website. WTC also uses your personally identifiable information to inform you of other products or services available from WTC and its affiliates. WTC may also contact you via surveys to conduct research about your opinion of current services or of potential new services that may be offered.

WTC does not sell, rent or lease its customer lists to third parties. WTC may, from time to time, contact you on behalf of external business partners about a particular offering that may be of interest to you. In those cases, your unique personally identifiable information (name, email address, phone numbers, and home address) is not transferred to the third party. In addition, WTC may share data with trusted partners to help us perform statistical analysis, send you email or postal mail, provide customer support, or arrange for deliveries. All such third parties are prohibited from using your personal information except to provide these services to WTC, and they are required to maintain the confidentiality of your information.

WTC keeps track of the Web sites and pages our customers visit within the WTC website, in order to determine what WTC services are the most popular. This data is used to deliver customized content and advertising within WTC to customers whose behavior indicates that they are interested in a particular subject area.

WTC will disclose your personal information, without notice, only if required to do so by law or in the good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served on WTC or the site; (b) protect and defend the rights or property of WTC; and, (c) act under exigent circumstances to protect the personal safety of users of WTC, or the public.

 

Use of Cookies

The WTC website use “cookies” to help you personalize your online experience. A cookie is a text file that is placed on your hard disk by a Web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you, and can only be read by a web server in the domain that issued the cookie to you.

One of the primary purposes of cookies is to provide a convenience feature to save you time. The purpose of a cookie is to tell the Web server that you have returned to a specific page. For example, if you personalize WTC pages, or register with WTC site or services, a cookie helps WTC to recall your specific information on subsequent visits. This simplifies the process of recording your personal information, such as billing addresses, shipping addresses, and so on. When you return to the same WTC website, the information you previously provided can be retrieved, so you can easily use the WTC features that you customized.

You have the ability to accept or decline cookies. Most Web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you choose to decline cookies, you may not be able to fully experience the interactive features of the WTC services or Web sites you visit.

 

Security of your Personal Information

WTC secures your personal information from unauthorized access, use or disclosure. WTC secures the personally identifiable information you provide on computer servers in a controlled, secure environment, protected from unauthorized access, use or disclosure. When personal information such as PayPal Username or credit card number is transmitted to other Web sites, it is protected through the use of encryption, such as the Secure Socket Layer (SSL) protocol and is never stored in the WTC website.

 

Disclosure of your Personal Information

WTC discloses your personal information to other WTC members for the purpose of supporting your communication and event participation.  Member access to your personal information is protected by current member login that requires their username and password.

Utilization of the WTC website “Forum” is recommended for usual member communication.  When bulk email communications are preferred, members may submit their message through the below most appropriate approved channel.  Bulk email must be sent using “bcc”, blind carbon copy format.

Disclosure of website information is explicitly limited to the following WTC Council approved scenarios:

# APPROVED PURPOSE ACCESS METHOD INCLUDED DATA RESPONSIBLE RECIPIENT INTERVALS
1 Members to communicate with each other Online member directory search Your name, email address, phone numbers, home address, interests, membership, and club roles …all members Current members logged in As desired
2 Members to communicate with event leaders Online view of event descriptions Your name, email address, and primary phone number …if you are leading an event Current members logged in As desired
3 WTC elected officials to send emails to all members Download of data by Website Staff Your email address  …all members WTC President, Vice-President, Secretary, or Treasurer As needed
4 Welcoming and inviting new members Download of data by Website Staff Your registration date, name and email address …of new members for 5 months from registration WTC New Member Coordinator Monthly
5 Coordinate member services for paddlers Download of data by Website Staff Your registration date, name and email address …of current members who designated an interest in paddling Paddling Member Services Coordinator Monthly

 

Further dissemination or sharing of your personal information is strictly prohibited, however it may be beyond the control of WTC once downloaded from the security of the WTC website.  Any additional disclosure or download of your personal information must be approved by vote of the WTC Council and added to the above list.

 

Changes to this Statement

WTC will occasionally update this Statement of Privacy to reflect club and customer feedback. WTC encourages you to periodically review this Statement to be informed of how WTC is protecting your information.  When significant updates are made to this Statement, all current members will be notified by email of the opportunity to review.

 

Contact Information

WTC welcomes your questions or comments regarding this Statement of Privacy. If you believe that WTC has not adhered to this Statement, please contact WTC at webmaster@wilmingtontrailclub.org. We will use commercially reasonable efforts to promptly determine and remedy the problem.

 

“Adopted 09/25/2015 wmh, Revised 01/08/2024 ams/wmh”

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